Faculty/Staff/Affiliates

I need to request Departmental guess passes. What should I do?

Answer: Submit a Departmental Permit Application Form using a valid departmental account number.

What are Validation Passes?

Answer: Validation Passes allow departments to validate the parking of guests and visitors in one of the campus pay facilities. These passes are purchased with a Departmental Permit Application Form using a departmental account number.

What are Daily Passes?

Answer: Daily Passes are available for guests of departments in lots such as N01 Chicopee Complex, E13, E14, and E15 River’s Crossing. These may also be used to accommodate departmental parking in areas farther from pay lots where space may be available.

What is the difference between a validation pass and a daily pass?

Answer: Validation passes are only valid in pay facilities. Daily passes are used in remote locations where there is no attendant. They are both requested with a Departmental Guest Pass Order Form.

Can the Departmental Pass be used to park closer to my office, for personal errands, or for special events I’m not affiliated with?

Answer: No, Departmental passes allow short-term parking for authorized personnel on official university business when they need to use a lot that is outside of their permit zone. Misuse of departmental passes may result in citations or be disciplined accordingly.

Why can't I have my space back if I forgot to complete my grandfathering?

Answer: When you fail to complete the grandfathering process, we have to assume you no longer have need for your permit. The assignment you previously had is then made to someone else and there is no longer a space to allow you a permit in the lot.

Why can't I have my own individual Departmental Pass?

Answer: IRS laws require fringe benefits not offered to every employee to be reported as taxable wages. If your department provides a departmental pass to you and everyone at the University is not given the same benefit, the costs are technically taxable to the individual. Also, Departmental Permits are meant to allow for travel to and from meetings and events and are not be used for personal or individual use.

Must Affiliates register for a parking permit?

Answer: Yes, Affiliates are required to register their vehicles when parking on campus and may be considered for a standard permit by completing online registration.

How are Affiliates assigned permits?

Answer: Permits are assigned based on the priority system and assignments will be awarded based on employment and availability.

When must I pay for my Affiliates parking permit?

Answer: Permits must be paid for in full at the time of issuance.

How long are the Affiliates parking permits valid?

Answer: Permits are valid for the academic (expires Mid-May) or calendar year (expires July), dependent on the services rendered by the Affiliates to the University. Registering must be done yearly to maintain eligibility for a permit to park on campus.